Assistant to the VP of Philanthropy

Job Summary: 

Reports to the Philanthropic Advisor and assists in managing the day-to-day operational and  administrative activities of the Vice-President (VP) by setting and monitoring schedule, organizing the  incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to  ensure timely responses; and provide logistical support. 

This position also supports the philanthropy department to implement the Moves Management System  by making major donor contact, trip scheduling and execution, proposal development, and follow-up;  processes gifts, records statistical information for tracking purposes; generates gift acknowledgments;  

prepares Cash Flow updates and campaign-related reports for analysis purposes; and handles special  projects when necessary. 

The ideal candidate will have incredible attention to detail, basic experience with research and writing,  and a desire to learn about fundraising from the ground up in a fast-paced environment. 

Please send resume, cover letter to Vice President of Philanthropy, Scott Russell,


Duties & Responsibilities: 

• Assist VP with strategically planning trips and meetings, and the preparation of  materials/itineraries for such travel 

• Assist VP with donor requests, proposals, etc. 

• Process daily donations, maintain Stats & Tracking sheet, produce Cash Flow update reports, and  campaign reports, as necessary 

• Respond to comment mail from donors 

• Edit and proofread department memos, proposals, and letters for mailings • Receive and distribute the department mail 

• Assist with mass mailings to major donors and prospects 

• Assist with the maintenance of development master and trip calendars 

• Produce major donor gift correspondence 

• Complete and process matching gift forms and applications 

• Assist with the preparation of development board reports 


Required Experience & Education: 

• Bachelor’s Degree 

• Minimum two years professional experience 

• Strong communication and organization skills; acute attention to detail • Must be able to prioritize and multitask 

• Ability to learn quickly 

• Editing and proofreading skills


Performance & Success Metrics: 

• Attention to detail for use while entering donations into Salesforce, keeping statistics, creating memos, reports, etc. 

• Knowledge of Microsoft Office, Excel 

• Knowledge of Salesforce preferred 

• Works well with people; understands and appropriately prioritizes internal customer (staff) and  external customer (donor) needs 


Job Start Date: 
February 8, 2021
Job Type: